FOIL Overview
The Freedom of Information Law (“FOIL”), Article 6 (Sections 84-90) of the NYS Public Officers Law, provides the public right to access records maintained by government agencies with certain exceptions.
“Record” means any information kept, held, filed, produced or reproduced by, with, or for this agency, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.
You may not have to file a FOIL request if you are seeking records concerning DASNY’s solicitation documents, grant awards, or many other aspects of its operation, as a number of records of interest to the public are posted on DASNY’s website at www.dasny.org.
Request Records
All requests for records must be in writing and can be submitted as set forth below. Be as specific as possible in describing the requested records. Include relevant dates, names, descriptions, project information, time periods, etc.
You may submit a FOIL request through the link below to the FOIL Records Access Center. DASNY’s response will be coordinated through the Center.
SUBMIT A FOIL REQUEST
DASNY also accepts FOIL requests through the following means however, use of the FOIL Records Access Center is recommended:
Mail:
FOIL Officer
Office of General Counsel
Dormitory Authority of the State of New York
515 Broadway
Albany, New York 12207-2964
Email: [email protected]
Fax: (518) 257-3387
In person:
You may submit a written request for records in person, by appointment, on business days between 9:00 a.m. – 4:00 p.m. Monday through Friday, at the DASNY offices at 515 Broadway, Albany, New York. You may schedule an appointment to bring in the written request for records by calling (518) 257-3000. When delivering the request, upon entering the main entrance of the building, advise Security Staff that you would like to request records. Security Staff will contact the Records Access Office, and a staff member will provide assistance. Please be advised records require review prior to disclosure. As a result, documents and records will not be immediately available.
FOIL Process
Within five business days of the receipt of a written request for a record, you will receive a written response either: making such record available; denying such request; or acknowledging the receipt of such request. If you have not received a response within five business days, please contact us.
The acknowledgment will provide you with an estimate of when the records you request will be available, which shall be reasonable under the circumstances of the request. This date is determined by the number of documents you request, their format, their availability, the time it takes to redact any information that cannot be disclosed pursuant to FOIL, the time it takes to assemble the documents, and other factors.
If the records you request require a fee to be paid, you will be notified prior to the records being released to you. Unless a different fee is otherwise prescribed by statute, Public Officers Law §87(1) authorizes an agency to charge a fee of 25¢ per copy for copies of records up 9”x 14”, or the actual cost of reproducing a record. In determining the actual cost of producing a record, DASNY may include only:
- An amount equal to the hourly salary attributed to the lowest paid agency employee who has the necessary skill required to prepare the requested record(s), if at least two hours of agency employee time is needed to prepare a copy of the record(s) requested;
- The actual cost of the storage devices or media provided to the person making the request in complying with such request; and
- The actual cost to the agency of engaging an outside professional service to prepare a copy of a record, but only when an agency's information technology equipment is inadequate to prepare a copy, if such service is used to prepare the copy.
Right to Appeal
Under provisions of the Public Officers Law you may appeal a FOIL determination. If you desire to submit such an appeal, you must do so within 30 days of the FOIL determination. Please include a copy of the original request for records and a copy of the FOIL determination you received along with your appeal letter to:
FOIL Appeals Officer
Office of General Counsel
Dormitory Authority of the State of New York
515 Broadway
Albany, New York 12207-2964
You will be informed in writing of the decision within ten business days of DASNY’s receipt of your appeal. Please indicate the FOIL Request Number when corresponding on this subject.
Current Subject Matter List
As of January 1, 2024
The following is a current list of records, by subject matter, that are maintained by this agency. Some of the listed records may be exempt from disclosure pursuant to the Freedom of Information Law.
Please note: Many of the records in the list below are posted on our Reports page.
Unit: Business Continuity and Internal Controls
Administrative Policies and Procedures
Policies and Procedures back ground and development Files
DASNY Procedures, Management Policies, Internal Controls and Control Self Assessments
Control Self Assessments back ground and development Files
Internal Controls Certifications/Statements of Compliance
Internal Control Certification background and development Files
Internal Controls Training back ground and development Files
Unit: Budget and Payroll
Annual Operating Budget work papers, including salary budget
Journal Entries, including cash receipts and budget entries
Operating Fund working Files
A/R (Accounts Receivable)
Billings and Rentals
Mental Health Chargeback Files
Project Status Reports
Storage Records
Subject Files
Year End Audit Files
Form 941s – Quarterly Withholding Reports and Payments to IRS.
Payroll Registers and Master Controls
Management and Other Reports
Retirement System Reports
Quarterly Earnings Records
Travel Vouchers
Unemployment Records
W-2’s
Worker’s Compensation Records
New York State Biweekly Tax Receipts
Unit: Building Services
Building Access and Visitor Logs and Security Video Tapes
Fire Safety, Alarm and Sprinkler Maintenance and Testing Records
Vehicle and Travel Records
Building Management Systems and Operation and Maintenance Manuals
Miscellaneous Building Management Contracts
Condominium Billings
Building Project Files
Facility Management Subject Files
Administrative Files
Unit: Communications and Marketing
Administrative Files
Annual Reports
Subject Files
Unit: Human Resources
Administrative Files
Personnel Files
Recruitment Files
Organizational Charts
Collective Bargaining Agreements
Unit: Internal Audit
Audit reports and accompanying work papers
Annual Audit Plan & Risk Assessment and accompanying work papers
Administrative Files
Subject Files
Unit: Operations Administration
Authority Headquarters Files
Subject Files
Administrative Files
Unit: Accounts Payable
Project Invoices
Certified Payrolls
Administrative Records
FHA-Insured Loan Advances
Trustee Certifications
Miscellaneous Report and Logs
Public Improvement Lien Files
Address Book
Unit: Financial Management
Bond Transcripts
Debt Issues
Defeasances
Bank Accounts
Debt Service
Arbitrage
Annual Audit
Debt Audits
Financial Statements
New Bond Issues
Bond Issues Sold Report
Investment Reports
Amortization Schedules
OSC Debt Report
Outstanding Debt Report
Credit Enhancements and Credit Facilities
Collateral Footnotes
Administrative Fees Receivable
Unit: Information Systems
Telephone and Usage and Equipment Assignments
Hardware Inventory and Assignments
Specialized Software and Licenses
Subject Matter Files
News, Events and Messages
Information Systems Policies and Procedures
System Files
Database Files
Payment Schedules
Unit: Investments
Investment Agreements
Asset Statements
Reserve & Collateralized Fund Evaluations
Investment, Purchase and Sale Reports, Records, Instructions, Conformations and Supporting files
Banking Reports
Maturity Schedules
Bank Agreements
Software Manuals
Daily Pricing from Munex
Broker Activity Analysis
Linked Deposit Loan Program Files
User Maintained Pricing File updates
Mergent Bond Records
Client Financing Files
Continuing Disclosure Material Event Files
Underwriter Proposals
Interest Rate Exchange or SWAP Records
Public Authorities Control Board (PACB) Applications and Resolutions
Annual Audited Financial Statements and Annual Supplemental Information
Client Loan Files
Healthcare Restructuring Pool Loans
HEAL Files
Subject Files
Administrative Files
Miscellaneous Procurement Records
Contract, Purchase Order and Claims Files
Project Records
As-Built Drawings
Administrative Records
Subject Files
Asbestos Abatement Records
As-Built Project Specifications
Building permits and certificates of occupancy issuance records
Stamped Drawings and related documents
Unit: Opportunity Programs Group
M/W/SBE Registry
Notice to Bidders
Notice of Requests for Qualifications
Bid Activity Data
Award Activity Data
Small Business Set-Aside Campuses
Pre-Award Compliance
Post-Award Compliance
Annual Compliance
M/WBE Technical Assistance Program
Procedures
Monthly Reports
Unit: Real Property
Lease Files
Real Property Acquisition, Sale or Transfer Files
Miscellaneous Client Records
Administrative Records
Unit: Risk Management
Claims, Accident and Incident Report Files
DA Insurance Policies
Miscellaneous Insurance Files
Contractor certificates, policies, approvals, information and evaluations
General and Property liability Allocation Files
Construction Site Safety Message Board
Broker, Vendor and Client Files
Workers Compensation Files
Safety reports and investigations
Building and Boiler and Machinery inspections
Reports
Audits
Subject Files
Correspondence Files
Administrative Files
Division: Legal
Transcripts of bond projects
Health Care Facilities Restructuring Pool Loan Files
Health Care Portfolio Management Loan Files
Grants Files
Asset Management Files
Financing Client Files
Financing Litigation Files
Financing Subject/Issue Files
Financing Correspondence
Freedom of Information Law Requests, Responses and Appeals
Public Improvement and Other Lien Related Files
Construction Contract Administration Files
Contractor/Consultant Files
Procurement Matters
Construction Litigation Files
Construction Projects
Construction Subject/Issue Matters
Construction Correspondence
Dormitory Authority Board Meeting and related records
Delegations of Authority
Labor and Employment Relation Files
Audit Files
Legislation Files
Lobbying Files
Ethics Files
Outside Counsel Files
Subject/Issue Matters
Client Real Estate Files
Authority Real Estate Files
Administrative Records
Unit: Environmental Affairs
State Environmental Quality Review Files
Reports
Administrative Files
Unit: Office of Professional Integrity
Case Files and related records
Training and background development Files
Intelligence Files
Helpful Tips
For more information about FOIL, please visit the New York State Committee on Open Government’s website.
When submitting a FOIL request:
- Be as specific as possible in describing the requested records. Include relevant dates, names, descriptions, etc. See suggested language for a FOIL request from the Committee on Open Government.
- Specify whether you would like to inspect the records or have copies of the records sent to you.
- If records are available, specify how you want them sent, i.e., via US mail, e-mail or fax. We may choose to send the records by U.S. mail, if you have requested a large volume of records, for security or other important reasons. We will notify you of any charge for reproducing such records before they are sent to you.
- Include your e-mail, mailing address and fax number, as well as a telephone number where you can be reached during business hours, if it is necessary to clarify your request.
- Please note that the agency is not required to create a new record in response to FOIL requests.